7 Virtual Mailbox Benefits

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As awareness about virtual address services grows, more expats, small businesses, and digital nomads are rethinking how they handle mail.

If you’re on the fence about deciding whether to subscribe to a remote address service, you may need some motivation.

Discover the many reasons to use a virtual mailbox, whether you’re a small business owner, an expatriate, or someone who needs a remote mailbox.

What Is a Virtual Mailing Service?

A virtual mailing service serves to receive business and personal mail items at a commercial address. These services also give you a legitimate physical address that you can provide to any service or entity as a mailing address.

Virtual mail service providers will receive this mail at their facilities or from Commercial Mail Receiving Agencies. Once they receive your mail, you can decide whether to store, scan, shred, or forward the mailing items.

7 Things You’ll Get With a Virtual Mailbox Service

Virtual address services come with a lot of services. Some are useful to everyone, while others may make you feel like you’re not getting your money’s worth. However, that’s up to you to decide after reading some common virtual mailbox features.

1. Legitimate Commercial Address

To prevent small companies without a physical presence or freelancers from revealing their home addresses, virtual mailboxes give you the means to have a permanent business address. With these addresses, you can receive and forward mail.

Also, you can use them when adhering to CAN-SPAM Act standards. CAN-SPAM Act requires you to include a physical address when sending mail to recipients on a mailing list to prove that you’re not a spammer.

If you need the means to verify your company, some remote address providers also provide lease contracts and utility bills as other verification mediums.

2. Package and Mail Forwarding

Their mail forwarding services typically charge significantly less than if you were to forward mail from a PO box. These providers store your mail for a certain amount of time but don’t charge you for the amount of mail you store (normally).

Moreover, these services claim they charge competitive rates when it comes to general shipping rates.

3. Remote Mail Management

Virtual mailboxes give you the means to manage your mail remotely. First off, they’re great for mitigating junk mail. Sometimes businesses will recognize whether you’re using a virtual address to not send marketing materials.

However, if they end up sending mail, many remote mailbox providers will recycle and/or shred junk mail free.

Also, once the provider receives your mailing item, they’ll scan the outside of it, scan the mail’s contents. The service gives you the means to easily organize your mail without many papers filling your home.

It’s also an excellent solution for businesses to digitize their mail for record-keeping.

4. Virtual Check Deposits

If you have a US-based bank account, you can use virtual mailboxes to remotely deposit checks that you receive via their facilities into your bank account on your behalf.

If this is a service you’ll need, you will need to find a service that doesn’t charge a lot for check deposits. For example, some providers will charge per-check deposited, while others will charge bulk prices.

5. Saves You Money Compared To Other Similar Services

Virtual address services usually serve as an all-in-one platform for handling your mail. Many offer unlimited cloud storage, which saves you from subscribing to cloud software plans where you must pay per gigabyte you use.

Also, you don’t need to invest in the infrastructure to protect your documents from unlikely scenarios like flooding, humidity, or mold.

Regarding fees, you’ll usually end up paying less in areas such as cancellation expenses.

Otherwise, you’re saving a significant amount by doing everything remotely. For instance, you don’t need to waste gas money or drive to a PO box.

6. Prevents Mail Theft

Mail theft has soared over 600% in the past few years. With thousands of people losing important pieces of mail and packages daily. Also, if these thieves manage to snag a piece of mail that includes sensitive information like your social security number, they can commit identity theft and make your life hellish for a while.

However, virtual mailbox providers have various safeguards in place to protect your mail and packages from porch pirates. For example, they perform background checks on their employees and have facilities armed with security cameras, key card locks, and alarm systems.

7. Additional Useful Features and Integrations

You’ll get your money’s worth when using a virtual mailbox. While no remote mail service provider is the same, many offer similar features like free secure shredding and check deposit services.

With some plans, you can even connect your account to Software as a Service (SaaS) applications like Evernote or Dropbox to manage your mail in a familiar environment.

There are plenty of reasons to use a virtual mailbox

If you’re living abroad, a business owner without a physical presence, or someone tired of mail theft, you’ll benefit from at least trying a remote mailbox service. Many offer free trials or 30-day money-back guarantees to test their perks.

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